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Hi, and welcome to the QuickBooks product update.  We’re constantly improving QuickBooks Online to help you prepare your business for success, so here we’ll tell you about some of the most important recent upgrades.

As always, these features are available for you when you log in – there’s no need to download or install any updates.

Online Banking

We’ve made a number of changes to online banking, which will provide you with more control and greater accuracy when you download and accept transactions.

Ordering of rules: You can now create a hierarchy of rules when categorising your bank transactions, enabling the level of precision some businesses need.  Here’s an example:

  • Rule 1: Categorise all transactions under £10 as Miscellaneous Expenses.
  • Rule 2: Categorise all Starbucks transactions as Meals & Entertainment.

In the case of a £5 Starbucks transaction, only Rule 1 is applied.

You can find out more about setting up rules here.

Drag in the leftmost column to reorder. Transactions > Banking > ▼ to the right of Update > Manage rules.

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Transaction type for rules:  We added this based on your feedback, particularly for transfers.  If you have a regular transfer between two accounts, you can now create an associated rule to save time when categorising your transactions – spend more time growing your business and less on your accounts!

Transactions > Banking > ▼ to the right of Update > Manage rules > New rule.

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Manual update function: Get the latest information from your bank in just one click. Transactions from your bank will be processed in the background while you continue to use QuickBooks.

Management Reports

We know how important perception can be in business, so we introduced the Management Reports function in Quickbooks to help you to present your organisation effectively and leave the right impression.  We’ve added a couple of new features.

Add custom reports: Now your Management Reports can include key custom reports that you’ve created, helping you to share the precise data that’s relevant for your business with advisors, investors and business partners. (For more on how create customer reports, watch this video.)1

Reports > Management Reports > click Edit in the Action column > click Reports in the left column.

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Delete Custom Form Styles: Customising forms such as invoices in QuickBooks is great, but what about the ones you don’t want any more?  Well, now you can clean up your QuickBooks interface by deleting Custom Form Styles that you no longer need, reducing the chance of selecting the wrong one by mistake.  (If you’re not sure about Custom Form Styles, have a look at this.)2

Gear > Custom Form Styles > Action column > Delete.

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We’re listening…

Your opinion is important to us:  customer feedback helps us decide what features to add to QuickBooks.  Here are some more new features that resulted from the things you told us.

Statement view in Customer screen: Another time-saving measure.  Filter transactions for a selected customer so that only Statements are displayed, so that you can easily send them the most up-to-date information.

Customers > click a customer in the list > filter type by Statements.

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Updated chart of accounts numbering: We’ve made the chart of accounts easier for you to use by providing more flexibility in how account numbers can be displayed. Sorting is simpler, and so is review of sub-accounts.  You can even search for an account by its number.  (This is where you can find out more about the chart of accounts.)

Gear > Company Settings > Advanced > Chart of accounts. Select both Enable account numbers and Use account numbers, and then click Save.

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On the Chart of Accounts page (Gear > Chart of Accounts), you can show/hide the Number column by clicking the gear above the table. To batch edit account numbers, click the pencil icon.

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We hope you find the new updates to QuickBooks useful and we welcome any feedback that you might have – please let us know what you think in the comments below

1  Unfortunately we haven’t managed to include all custom reports just yet.  We’ll keep trying to improve this feature and will be sure to let you know.  In the meantime, the following reports can’t be added to Management Reports yet:  Company snapshot; Scorecard/trends; Payroll reports; Customer Contact List; Time Activities by Customer Detail; Unbilled Time; Statement List; Supplier Contact List; Account Listing; Reconciliation Reports; Time Activities by Employee Detail; Recent/Edited Time Activities

2 Don’t see these improvements yet? It’s because two versions of sales form customization currently exist, and you may have the older version. Everyone will get the new version soon; thanks for your patience!

As the principal sponsors of the West Bromwich Albion Football Club, we’ve got our hands on three sets of tickets in the away section for the WBA v Southampton match on 28th February. If you’re a Saints fan, we want to welcome you to the Hawthorns and join in all the action!

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Head over to our Twitter page where we are hosting the competition – simply follow @QuickBooksUK and retweet one of our competition posts for your chance to win a pair of tickets!

Good luck! ‘Boing Boing’


Terms and conditions apply.

As you might have seen over the past few weeks, we’ve teamed up with West Bromwich Albion FC and the Birmingham Post for Small Business Big Success – our mission to find the West Midlands’ greatest small business success story. From starting up a business for the first time to opening a new office or winning a major contract, we’ve uncovered many inspiring achievements from local SMEs across the region.

While only one small business will win the prize package worth over £15,000, everyone should feel like a winner for all the hard work they do running a business. That’s why we’re hosting an awards dinner to celebrate local small businesses and announce the big winner. The evening will be held at the Hawthorns in the Richardson Suite on Monday 16th March from 17:30-20:30.

All eligible small businesses that have entered Small Business Big Success are invited to the evening, which will include a full sit-down dinner as well as a special Q&A presentation with the new West Bromwich Albion head coach, Tony Pulis, and some surprise West Bromwich Albion players. There will be a few other treats in store for attendees as well.

Again, the only way to attend the dinner is to receive an invite as one of our Small Business Big Success entrants, so visit www.quickbooks.co.uk/success and get your entries in by Sunday 1st March. Good luck and we look forward to welcoming to you to the Hawthorns on Monday 16th March!

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The Counselling Foundation

Auto-enrolment. Workplace Pensions. You’ve probably heard of the terms. You probably know what it is and what it entails.

But what does the day-to-day management of Auto-enrolment actually look like and what impact it could have on your business?

In a new series, QuickBooks have created “A Year in the Life of…”, an initiative which follows one of our customers over the next few months as they tackle Auto-enrolment for the first time.

With the workplace pensions spotlight firmly set on the small-to-medium sized enterprise in 2015 and 2016, this is an excellent opportunity for you to find out what you need to know in order to stay compliant with Auto-enrolment.

Making sense of Auto-enrolment

We’ll be looking at The Counselling Foundation, a charity based in Hertfordshire, and attempt to understand their challenges, obstacles and surprises.

As an organisation that will start to contribute to their employee pensions in October 2015, the need for an actionable plan that enables them to hit this date becomes essential.

You’ll be able to follow the foundation and Nicky McDonald, Finance Manager, as they start communicating the workplace pension changes to their staff, as well as how they use QuickBooks, the world’s no.1 accounting software solution to manage employee contributions and payroll.

With exclusive interviews and videos, you can be sure that you’ll receive a first hand, comprehensive view on the Auto-enrolment journey.

We’ll be posting updates on The Counselling Foundation, over the next few weeks so keep checking back on the Intuit site (www.intuit.co.uk)  for the latest information on “A Year in the Life”.

In March, we will be sponsoring and attending AVN’s Cloud Conference 2015. It is held exclusively for accountants in practice to help them understand how their firms and clients can benefit from the cloud.

This year is set to be a really interesting event – not only will attendees find out how to save time, win more clients and earn more money, they will also hear interesting perspectives from key speakers including Intuit UK Country Manager Rich Preece and Frank Abagnale of ‘Catch Me if You Can’ fame.

The ex con-man now advises the FBI on the primary concern that many accountants and their clients have about the cloud: protecting themselves from fraud and security breaches. He’ll be sharing his key insights for UK accountants, along with the inside story on some of the episodes that inspired Hollywood to immortalise him.

If you’re an accountant, we hope you’ll join us at this unique event that will help you better understand the capabilities of the cloud and show you how embracing the technology will make your practice run more efficiently and profitably. Attendees will also receive a step-by-step blueprint for transforming every aspect of their practice.

Find out more about the Cloud Conference and book your place here.

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