We are very excited to announce that our December release of PaySuite includes the ability to run multiple payrolls in one company file.  After listening to your feedback, we have developed these enhancements New Menu Navigation and Multiple Payrolls

New Menu Navigation

QuickBooks Online and PaySuite now offer the ability to run payroll processes using the ‘+’ menu button for a seamless experience.

Under the Employees section you can now select to run your payroll, create additional payrolls to your company file and run other tasks.


menu 1


Multiple payrolls

You now have the ability to run multiple payrolls in one company file; for example, you may wish to run two different monthly and one weekly payroll all in one file.

You can create a new payroll from the ‘+’ menu and select New Payroll.

menu 2


You can toggle between payrolls using the drop down menu in the main Employee section.  All your payroll information will consolidate into one P32 report.

menu 3

Before setting up new employees, ensure you have selected the correct payroll from drop down menu.  When you toggle between your different payrolls, you will see the employees who belong to the payroll shown in the employee list.

menu 4


For more information, please view our self- help articles in the Help section of QuickBooks Online.


With the Autumn Statement announced yesterday by George Osborne, we look at the key highlights and give you the reaction from the Intuit UK Managing Director, Rich Preece.

The Treasury has pledged £400m to extend government-backed venture capital funds which invest in SMEs, called ‘Enterprise Capital Funds’. The statement also revealed that it would guarantee up to £500m of new bank lending to SMEs.

George Osborne said: “To make sure our growing smaller businesses have access to credit we will expand the British Business Bank and act to encourage peer-to-peer lending.”

He also said that the Funding for Lending scheme will be extended by a further year and focus exclusively on smaller firms. Entrepreneurs’ Relief and the Social Investment Tax Relief will also be strengthened.

Intuit’s MD, Rich Preece has shared his thoughts on yesterday’s announcement:

“This is a positive Autumn Statement for SMEs. The boost in bank lending creates a genuine funding option for entrepreneurs and small businesses as they strive to make their business a success.

Unfortunately, SMEs’ financial challenges go way beyond securing funding.

Often poor financial management is one of the reasons why so many firms fail. In fact, our research shows 44 per cent of SMEs either run out of cash or come very close within the first three years of trading. Tasks such as getting paid on time, monitoring cash flow, managing unpaid invoices and balancing profit and loss are not trivial and can often make or break the solvency of a business.

Now that the government has moved to make more cash available to SMEs, the challenge for them will be to manage their finances carefully as they start, run and grow their business.”

We want to know your views on the Autumn Statement 2014. Leave your comments below.



Intuit’s London office was filled with excitement earlier this week with the arrival of a special guest ahead of the launch of its new game “Keeping Up with the Books”.

Celebrating QuickBooks’ sponsorship of West Bromwich Albion, the game has players try to score as many points as possible by keeping the football up with a variety of moves. Each player has the chance to enter a prize-draw to win four tickets to WBA’s match against the Tottenham Hotspurs in January as well as signed merchandise. Players can also challenge their friends on Facebook and create their own private leader board.

The game will be officially launched tomorrow at the Hawthorns ahead of the WBA v Arsenal match.  Attendees can come and learn freestyle football tricks from a local pro-freestyler Patrick Edwards, the “Brumzilian” and win prizes on the spot for doing keepy-uppies. Visitors will also have the chance to try out the online game at the stand before the match kick-off at 12.45pm.

WBA defender Jonas Olsson, visited the Intuit office earlier this week to celebrate the development of the game. He shared his experiences as a footballer with the employees and answered their questions.

“We have a really good squad this year,” he said enthusiastically when asked about his team’s performance, “and we’re looking forward to a good season at the Premier League.”

“The Hawthorns is a great stadium and we have strong home crowd, which does make you want to perform at your best at all times.”

For those coming to the match tomorrow, visit the East Stand for a chance to win prizes. Anyone else can visit www.keepingupwiththebooks.co.uk to test their keepy-uppy skills online with our Keeping Up with the Books Challenge. Good luck!


We’re pleased to announce another big QuickBooks Online (QBO) release! As always, we’re thankful for your feedback! Keep it coming!


Major changes:

  • Custom Form Styles: Create multiple templates for your sales forms (invoice, estimates, and sales receipts). Gear > Custom Form Styles or Gear > All Lists > Custom Form Styles.
  • The new customization features will provide you with greater control on how you communicate to your respective customers. We’ll be introducing more customization features in the next few months, so stay tuned!



  • Customers split view. Easily navigate between customers! Click the “Customers” button in the left navigation bar.



  • Redesigned settings for everyone. If you used to see (3) old preferences, now you’ll see (4) new settings. It’s cleaner and easier to read!

Go to “Gear”  and then to  “Company Settings”.



Bank feed changes:

  • Import/export bank rules1. You can now export bank rules to an .xls file, and then import them to other QuickBooks companies. Choose which rules to import, and easily set up vendors and accounts in the destination company to support the new rules. This is convenient if you manage multiple companies, like accountants do.  Go to Transactions > Banking > ▼ to the right of Update > Manage rules > ▼ to the right of New rule > (5) Import/Export rules.



  • Match transactions filtering. When you click a transaction and select “Find Match”, the Match transactions window lets you filter transactions by type. Go to Transactions > Banking > click a transaction > Find match > (6)  Show.


  • Partially match invoices. For example, a £8,760 deposit can fully or (7) partially match multiple open invoices. Transactions > Banking > click a transaction > Find match.


  • Home page tasks. If you have sales transactions in your print and send queues, checks you need to print, payments you need to deposit, and recurring transactions you need to act on, you can find this information, directly on the (1) home page!




Other changes:

  • You can now view recurring templates from customer page. Filter transactions by a customer’s recurring templates. Customers > click a customer > Filter > Type > (8) Recurring Templates.


  • Print blank table lines2. When you group items on a sales form by adding blank lines between items, these blank lines now appear on printouts. Create (+) > Invoice.
  • More enhanced lists. The following lists have been refreshed with enhanced list features: Chart of Accounts, Recurring Transactions, Products and Services, Locations, Payment Methods, Terms, and Classes. Gear > All Lists.
  • Transactions > Chart of Accounts replaces Transactions > Registers, with improved accessibility.






  1. If you missed it, here are bank rule basics.
  2. To print blank table lines, turn off service dates and group activity first.
  3. Want to try these updates using sample data? Check out the QuickBooks test drive.



NO VAT Tax code:

1)    NO VAT tax code replaces ‘Out of Scope’ (only visual change)

2)    NO VAT is now also a tax code, i.e you can edit an account in the COA and code ‘NO VAT’ against an account i.e Directors Loan account. Why is this good? – within Online Banking every time you have a transaction which needs to be applied to Directors Loan (in this example) the Default VAT code (NO VAT ) will automatically be applied… so no more manually having to code in VAT codes for these type of transactions in the Online banking experience.

3)    NO VAT Reports, get a list of ALL the transactions where NO VAT code has been applied.